Register for congress

OSSA 2018 48th Annual Congress on Ophthalmology

1 to 4 February 2018 - Main Congress: Plenary Sessions and Courses

31 January 2018 - Workshops

Venue: Sandton Convention Centre, Johannesburg, South Africa

Keynote Speakers

Antony J. Aldave

Professor of Ophthalmology
Walton Li Chair in Cornea and Uveitis
Chief, Cornea and Uveitis Division
Director, Cornea and Refractive Surgery Fellowship
USA



Douglas Jabs MD

Professor & Chair Emeritus
New York Eye and Ear Infirmary of
Mount Sinai, The Mount Sinai Hospital
USA





Brian Little

Consultant Ophthalmologist
Moorfields Eye Hospital
Director of Training
Cataract Service
Moorfields Eye Hospital
UK



Louis R Pasquale MD

Director Massachusetts Eye and Ear Glaucoma Service
Director Ophthalmology Telemedicine program
USA


Dear Colleagues and Friends

The Committee of OSSA 2018 invites you to Johannesburg, the “City of Gold”.

Key Objectives

  • To ensure a stimulating world-class scientific congress in a relaxing environment;
  • To promote and increase the use of modern technology;
  • To promote the use of affordable resources to positively impact on the quality of life for future generations;
  • To develop future opportunities for world-wide networking;
  • To jointly seek solutions which are consistent with affordable, environmentally sound and socially acceptable principles.

Opportunities

  • It is a scientific conference inviting scientists and researchers from all over the world to participate.
  • The Congress will offer opportunities for the young generation of scientists and developers from all regions in South Africa as well as all Southern African countries in particular to be introduced to cutting edge international Research and Development of prevention of blindness of the future.
  • The event will include advertising opportunities for both local and international exhibitors, focusing on ophthalmological resources and products.


Kindest regards

Dr William Earl

OSSA 2018 Chairman 

Sandton Convention Centre

Click the link above for more information

Address: 

  • Maude Street | Sandton | Johannesburg | 2196
  • PO Box 782553 | Sandton | 2146
  • Tel +27 (11) 779 0010 Fax +27 (11) 779 0001

Website 

Venue Access

  • Skywalk located on Level 3, links the 
    • Sandton Convention Centre  to Sandton Sun Hotel
    • Towers Inter-Continental  Hotel
    • Sandton City Shopping Centre
  • Sandton Convention Centre PARKING entrance is in Alice Lane
  • Exhibitors Delivery and Off-loading:  Entrance in Alice Lane, just past Game Centre
  • Exhibition Venue:   Ballroom  on level 2
    • Floor loading capacity:  300 kgs per square meter
    • Load in door size: length 3 m x Height 3 m
    • Access is via the freight lifts located in Exhibition two loading bay.
    • Lift capacity is max 2000 kg

Click for more information on the venue



Abstract Submission for the Main Program is now closed

Deadline:  30 September 2017
Main program queries:  Dr Nicky Welsh E-mail nicole.welsh@wits.ac.za

Abstracts for the short programs for Nurses, Assistants and Optometrists may be forwarded Dr Barry Payne e-mail barrypayne@mweb.co.za


Abstract Submission Guidelines

Structured abstracts and Financial Disclaimer must be faxed to +27 (0) 11 717 2141 by 30 September 2017 and the text of the abstract in MS Word format must be E-mailed to nicole.welsh@wits.ac.za.

Structured abstracts as well as a Financial Disclaimer must be completed online by 30 September 2017.  Abstracts will be evaluated by the OSSA Academic Program Committee who will notify authors by 25 October 2017 via e-mail.

Each abstract will be carefully evaluated for presentation at the meeting in either one of following two formats:
- Free Paper
- Poster (usual format for case reports)

Time of talk
- Ophthalmologists:  10 minutes
- Registrars:  8 minutes

The Program Committee will make every effort to accommodate all qualified abstracts within the program.
- Final determination of the type of presentation to be given and placement within the program will be the responsibility of the Program Committee.
- Only papers by Ophthalmologists and Registrars will be considered for presentation.
- All doctors presenting papers and posters need to be registered for the congress.

Audiovisual requirements
All presentations must be in PowerPoint and all videos must be embedded into the computer Microsoft PowerPoint presentation (for video, Windows, movie maker format, Mpeg format or AVI with Indio compression Codec are recommended: if other unusual Codecs are used, please bring the Codec with your presentation as well).

All presentations must be loaded, via data USB key or CD onto the host computer the day before the presentation.  With morning presentations, loading must be by 5 pm in the evening before. With the help of the support staff it will be possible to preview the uploaded presentation.

Grants, financial support and proprietary interest
These must be declared upon online submission of the abstract.  All participants are obliged to disclose any financial interest or other relationship/s they may have with the manufacturers of commercial products discussed in their presentations, panel or written materials.

Research governance and good clinical practice
Upon receipt of the abstract, the OSSA Academic Program Committee assumes that good clinical practice was observed during the conduct of all research.  This applies especially to clinical studies involving patients and patient care, and includes the understanding that the appropriate ethics committee approval was secured.

Registration - Ophthalmologist / Registrar / Medical Officer / Doctor from another Discipline

Registration Costs

According to the policy of OSSA, all of us participating in the scientific program will be responsible for our own registration fees, hotel and travel expenses.  Since all of us, including all those in leadership positions, are covering our own expenses, we regret that we cannot waive registration fees or cover expenses for any Scientific Program Committee members, including Coordinators, Chairs, Speakers or Participants.  By doing this, we ensure that the congress cost is kept at a minimum for all attendees.

Registration Fees

OSSA Member
Early Bird
Register
& pay before
1 Nov
Register
& pay
1 Nov - 15 Jan
Register
& pay after 15 Jan
Daily rate
1x day 50%
(2+  days 100%)
Ophthalmologists in private practice (full time or part time)  Welcome event + Gala dinner are included
 R6 400
 R7 400
 R8 300
 R4 150
Ophthalmologist in full time post with no private practice  Welcome event + Gala dinner are included
 R5 100
 R5 800
 R6 600
 R3 300
Associate Member (Optometrist / dr from another discipline)
Welcome event included.  Gala dinner ticket available @ R800
 R4 800
 R5 300
 R5 800
 R2 900
Registrar / Medical Officer in Ophthalmology
Welcome event included.  Gala dinner ticket available @ R800
 R3 400
 R3 500
 R3 600
 R1 800
Bona fide retired or honorary member
Welcome event included.  Gala dinner ticket available @ R800
 R3 400
 R3 500
 R3 600
 R1 800
Life member (older than 65)
Welcome event included.  Gala dinner ticket available @ R800
 R0  
 R0  
 R0  
R0
NON Member
Ophthalmologist in private practice (full time or part time)
Welcome event + Gala dinner are included

R10 700
R11 200
R11 600
R5 800
Ophthalmologist in full time post with no private practice
Welcome event + Gala dinner are included
 R8 500
R9 400
R11 000
R5 500
Ophthalmologist from abroad
Welcome event + Gala dinner are included
R6 800
R7 800
 R9 000
R4 500
Ophthalmologist from Africa (except South Africa)
Welcome event + Gala dinner are included
R5 100
R5 900
R6 600
R3 300
Optometrist
Gala dinner ticket @ R800
R5 100
R5 800
R6 100
R3 050
Doctor from another discipline
Gala dinner ticket @ R800
R5 100
R5 800
R6 100
R3 050
Registrar / Medical Officer in Ophthalmology
Gala dinner ticket @ R800
R3 900
R4 000
R4 100
R2 050
Short Programs for Ophthalmic Personnel
Welcome event is included.  Gala dinner ticket @ R800
Assistants - Two-day Program (Ethics course included)
R3 900
R4 000
R4 100
R2 050
Nurses - Two-day Program (Ethics course included)
R3 900
R4 000
R4 100
R2 050
Optometrists - Two-day Program  
R3 900
R4 000
R4 100
R2 050
Practice Managers - Three-day Program
R3 900
R4 000
R4 100
R2 050
CPD Ethics Course for Health Care Professionals
R1 200
 R1 300
 R1 400
n/a


Short Programs for Ophthalmic Assistants, Nurses, Optometrists and Practice managers:   Register now

Exhibition

Click here to Register exhibitors or apply for exhibition space

Travel

Book your flights and sightseeing tours now

Timu Travel (Pty) Ltd is a Travel Agency based in Bedfordview and a Level 4 B-BBEE Contributor that is owner operated by Sarah McGowan Bolton and Donnae Fourie.

Example sightseeing half-day and full-day tours:

  • Cradle of Humankind tours
  • Botanical focus tours
  • Johannesburg orientation tours
  • Soweto sightseeing tours




Accommodation

The rates quoted by Tsogo Sun apply to OSSA Congress participants and for the congress dates only.  

In order to qualify for these preferential rates, use the included reservation request form.  

Send request via Email as soon as possible to:  register@ossa2018.com 

Deadline: 15 December 2017

All unsold rooms will be released after the deadline date.  You can still make reservations after the deadline, but availability and preferential rates cannot be guaranteed.

Congress Hotels  
InterContinental Sandton Towers 
R2395 BB single
R2650 BB double
Tel : 27 (0) 11 780 5555 | Fax: 27 (0) 11 780 5623
Corner of Fifth and Maude Streets, Sandhurst,  Sandton
http://www.southernsun.com/intercontinental/johannesburg-sandton-towers/
Sandton Sun Hotel Sandton City  
R2195 BB single
R2400 BB double
P O Box 784902, Sandton 2146
Website:  http://www.southernsun.com/deluxe/sandton-sun/
Garden Court Sandton City
R1440 BB single/double
Cnr West  &  Maude Streets,  Sandown,   Johannesburg
http://www.southernsun.com/garden-court/sandton-city/
Other Hotels in the Area
Michelangelo Hotel
Rate available on requesthttp://www.legacyhotels.co.za/
Leonardo Da Vinci Hot
Rate available on request
http://www.legacyhotels.co.za/

Court Yard Hotel Sandton
3-star City Lodge Hotel
Rate available on request
https://www.citylodge.co.za/cy6.php





Tours and Travel 

Book your flights, day trips and tours in advance with travel agent Michele Bird at TimuTravel

Timu Travel (Pty) Ltd is a Travel Agency based in Bedfordview and a Level 4 B-BBEE Contributor that is owner operated by Sarah McGowan Bolton and Donnae Fourie.

Example Sightseeing half-day and full-day tours

  • Cradle of Humankind tours
  • Botanical focus tours
  • Johannesburg orientation tours
  • Soweto sightseeing tours

Example tours in and around South Africa

  • Bluetrain - Luxury journey Pretoria to Cape Town 
    • Board the train at The Pretoria Station - En route, visit Kimberley railway museum, Open Mine Museum & Kimberley hole - Overnight on the train
  • Botswana Okavango Delta  Big 5 Wildlife Safari Tours
    • Botswana offers amongst the finest wildlife experiences in the world. 
    • This country, situated in the heart of Southern Africa is comprised largely of the Kalahari Desert and the Okavango Delta. Very different to each other they offer authenticity that ranges from dynamic wetland ecosystem to desert wilderness.
  • Namibia Faces of the Namib 4x4 Desert Safari
    • 4x4 safari through the Namib desert ... A tour for the nature conservationist, photographer or adventurous 4x4 and camping enthusiast.


The final program will be updated as soon as it has been finalised.

More info coming soon...

Please return in the near future for more information regarding assistants and nurses...

OSSA 2018 Exhibition

Important Dates

  • 30 Sep  Abstract Submission deadline
  • 30 Oct  Early Exhibition fee deadline - fees will increase from 1 Nov 2017
  • 30 Nov  Workshop Reservation deadline -  fees will increase from 1 Dec 2017
  • 15 Dec  Exhibition Balance Payment deadline
  • 4 Jan  Exhibitor’s Attendee Registration / Order name badges
  • 31 Jan  Exhibition Stands Build up
  • 1 Feb  Congress Opening
  • 4 Feb from 12:00  Exhibition dismantling of stands may commence

A commercial exhibition will run parallel to the main program 






Image:  Tentative Exhibition Layout

International and local companies are cordially invited to actively participate and a number of companies have already signed up as exhibitors and co-sponsors for this Congress. 

Join your colleagues in the ophthalmic industry and help us to promote the development and opportunities for the prevention of blindness.


EXHIBITION AND SPONSORSHIP OPPORTUNITIES

  • Apply for floor space to exhibit products
  • Advertise on the congress website
  • Sponsor an international speaker
  • Brand items, such as congress bags, lanyards or the Final Program 
  • Organise a users meeting or workshop 

The following are available for sponsorship & branding:

  1. Advertisements in final program 
  2. Call for Papers
  3. Coffee & Tea / refreshments
  4. Congress bags
  5. Congress final program
  6. Gala Dinner (Saturday)
  7. Congress bags
  8. Lunch
  9. Name badges & Lanyards
  10. Notepads and pens
  11. Speakers
  12. Welcome event (Thursday)
  13. Workshops & User Meetings 


31 January Workshops and User Meetings
50% Deposit payable with application
Pay in full by end Nov
Workshop:  10 - 20 attendees
R9,608 / 2 hrs
Workshop:  20 - 40 attendees
R23,625 / 2 hrs
Workshop:  40 - 90 attendees
R36,750 / 2 hrs

Note:  Fees will increase from 1 Dec 2017


CONTACT details

Please add the above email addresses to your “safe address list” to ensure that you receive communications and for it not to land in your “spam box”.

DOCUMENTS relevant to Exhibitors - Click here to link to webpage for detailed information and documents

  1. Exhibition Guide, Agreement and Terms 
  2. Exhibition preliminary layout  
  3. Exhibition registration - Company 
  4. Exhibition registration - Attendee
  5. OSSA Code of Practice (will be forwarded to exhibiting companies)

NB READ the General Information


AGREEMENT, GUIDELINES, TERMS AND CONDITIONS

All exhibiting companies will receive an Exhibition Guide document, which contains conditions for participation in the Congress.  
The last page of this document must be signed and returned to the Congress Office by fax +27 (0) 86 4595202 or E-mail: christitruter@me.com

This document becomes a BINDING CONTRACTUAL AGREEMENT between the Society, the Organisers and participating firm or individual, as soon as a registration, accommodation reservation, proposal, application or abstract has been submitted.

NO UNOFFICIAL ACTIVITIES, SCIENTIFIC MEETINGS OR SOCIAL EVENTS MAY BE HELDFOR 1 WEEK PRIOR, DURING OR AFTER THE CONGRESS without the written permission of the congress organising committee.

  • This restriction applies to the period from 25 January to 11 February 2018
  • NO activities may be organized parallel to the scientific sessions or social functions
  • Companies must plan their activities in a way to enhance the scientific objective of the meeting and their commercial activities shall not interfere with the scientific objective of the congress*

INDEMNITY

The Sponsor/Exhibitor indemnifies and agrees to hold the Society, the Organisers, its directors, employees and agents harmless for any damage, loss, death or injury occurring at or about the Congress or in any manner associated therewith.

The Sponsor/Exhibitor agrees to indemnify and hold harmless the Society, Organisers, its employees and agents against any claims or expenses arising out of anything occurring at or about the exhibitor’s stand or in any other manner attributable thereto.

Exhibitors, sponsors and their representatives MUST comply with all rules, regulations and conditions stated in this document. Infringement of these regulations may lead to the immediate closing of the stand, withdrawal of the right to participate in this OSSA congress and exhibition without compensation or refund of sums already paid, and without prejudice to the exhibitor.

FORCE MAJEURE

OSSA and the Organisers shall not be liable for the failure to comply with any obligation as a result of any force majeure event which shall include without limitation, acts of God, strikes, lock-outs, acts of war, terrorism, fire, protest, power failure or other natural disasters.

GOVERNING LAW

This agreement shall be governed in all respects by the law of the Republic of South Africa.

COMPLIANCE WITH LAWS

Participants shall comply with all local, laws, statutes, ordinances, regulations and rules applicable to the venue which are in force or applicable during the Congress, including without limitation those relating to health and safety, hygiene and fire hazards.

CODE OF CONDUCT

Participants and their staff are required to conduct business and themselves in a manner that is professional and socially acceptable.

Exhibitors are required to acquaint themselves with the contents of suppliers’ terms and conditions.
Complaints will be resolved by the Organizing Committee.

  • OSSA’s Code of Conduct will apply. (Obtainable from the OSSA’s administration office)
  • ICC’s terms and conditions apply. (Obtainable from the ICC)
  • International Council of Ophthalmology Exhibitors’ Code of Conduct will apply. (Available on ICO website)
  • All companies must comply with the pharmaceutical and medical device industry codes of practice. Please visit the following websites for guidelines:
  • www.ifpma.org Code of Practice guidelines of the International Federation of Pharmaceutical Manufacturers &Associations (IFPMA)
  • www.efpia.eu European Federation of Pharmaceutical Industries and Associations (EFPIA)
  • www.eucomed.org Europe medical technology industry
  • www.www.advamed.org US-based Advanced medical Technology Organization
  • www.phrma.org US-based Pharmaceutical and Research manufacturers of America

IMPORTANT NOTES TO EXHIBITORS

Workshops

Those companies wishing to present workshops should contact Dr William Earl as soon as possible as availability is limited

Sponsoring Speakers

If you wish to sponsor or to invite a speaker, contact Prof Trevor Carmichael, Dr Nicky Welsh or Dr William Earl without delay.

Exhibition Benefits

Exhibition stand rate comprises a reciprocal arrangement that may include some or all of the following benefits:
- Prime opportunity for advertising
- Free access for a representative to all plenary sessions
- Opportunities to distribute promotional materials among delegates during the congress
- Branding opportunities
- Potential for other exclusive opportunities that would add value to marketing

In exchange for the above benefits your company agrees to:
1. Pay the exhibition or sponsorship package amount
2. Promote this Congress to its customers on a regular basis through advertisements in printed and electronic publications prior to the congress
3. Add the congress website www.ossa.com to the company’s websites

The above are just some examples of the conditions and benefits of such a sponsorship and can be negotiated and discussed in more detail with the Committee.

Exhibition/Sponsorship queries

Dr William Earl

Cost of Exhibition Space

Refer Registration forms


Registration

All representatives will be required to register.

Included:
- Name badge
- Congress program
- Access to plenary sessions and exhibition
- Welcome event
- Food & Beverages served during official scientific program breaks. Details will be published in the Final Program.

Excluded:
- Gala Dinner
- Accommodation
- Travel and transfers

Stand Builders - to be advised

ACCESS

Exhibitors are required to contact the venue directly for details and to make arrangements for deliveries or collections.

TIME TABLE OF SITE OPERATIONS

  • It is the Exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving their stand.
  • Exhibitors undertake to observe the timetable in respect of the erection and completion of their stand prior as well as it’s dismantling at the close of the exhibition.
  • Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition period.
  • Erection of Stands: 31 January
  • Drayage: Exhibitors must arrange their use of loading bays and offloading times directly with the venue.
  • Exhibitors must arrange for removal of empty containers and cleaning of their stand.
  • ALL exhibition stands must be clean and ready by Thursday 1 February 08:00.
  • Exhibition Period: 1 February 08:00 until 4 February at 12:00, after the last tea break.
  • Dismantling Period: 4 February from 12:00 
  • Exhibitors requiring more time to dismantle stands after 22:00 must arrange it with the venue. The venue charges an hourly rate after 22:00, which will be payable by the Exhibitor or group of Exhibitors.


More info coming soon...

Organising Committee


Christi Truter - PCO

Address: DCOM (Pty) Ltd
P O Box 9675
Centurion
0046

Tel: +27 822193770

More downloads coming soon...

Upcoming Congresses


26 - 27 October 2017
Cape Eye Symposium
Venue: Cape Eye Hospital Auditorium
Guest Speakers:  
Prof Ehud Assia (Tel Aviv, Israel)
Prof Manfred Zierhut (Tübingen, Germany)



28 - 29 October 2017
Jacaranda Eye Symposium
Venue: CSIR Conference Centre
Guest Speakers:  
Prof Ehud Assia (Tel Aviv, Israel)
Prof Manfred Zierhut (Tübingen, Germany)



16 - 19 June 2018
World Ophthalmology Congress 2018
Venue: Barcelona, Spain
See 
WOC2018 Website for details